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Prerequisites

Setup;
  • Income & Expense accounts defined under Accounts > Chart of Accounts
  • Cost Centers (optional) configured under Accounts > Cost Center
  • All Sales Invoices, Purchase Invoices, and Stock Valuation entries posted
Overview
  • What it does: Aggregates Income and Expense ledger balances into a structured P&L format
  • Why it matters: Reveals profitability, cost structure, and margin trends for informed decision-making

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1.0 Navigate to the P&L Report

  1. From the home page, go to Accounting > Reports > Profit and Loss.
  2. The P&L form will open, showing basic parameters at the top.

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1.1 Set Your Filters

  • Company: Select the legal entity (e.g., Charisma Industrial)
  • Fiscal Year: Choose the accounting year (e.g., 2024–2025)
  • From Date / To Date: Define a custom period (e.g., 2025-04-01 to 2025-04-30)
  • Cost Center (optional): Filter to department-level P&L
For monthly P&L, set both dates within the same month; for year-to-date, set “From Date” to the fiscal year start.

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2.0 Generate the Report

  1. Click Run (or Refresh).
  2. The report displays:
    • Revenue (Sales, Other Income) subtotal
    • Cost of Goods Sold (COGS) subtotal
    • Gross Profit (Revenue – COGS)
    • Expenses (Operating, Administrative, Other) subtotal
    • Net Profit (Gross Profit – Expenses)

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3.0 Drill Down & Analyze

  • Expand / Collapse Sections: Click the arrows next to each heading to view ledger-level details.
  • Cost Center Breakout: If filtered by Cost Center, you’ll see P&L per department.
  • Export / Print: Use the Download button to export CSV/PDF for presentations.