Manage Raw Material Suppliers

Maintaining accurate and up-to-date supplier information ensures your procurement process runs smoothly in the CGIC App. This guide walks you through assigning, updating, and tracking suppliers for your products—enabling efficient purchasing, cost control, and reliable inventory planning.

Prerequisites

Before managing product suppliers, make sure: Supplier records have been created under Buying ▶️ Supplier

1.0 Add a Supplier to a Product

1. Go to Product List
   • Navigate to Stock ▶️ Item ▶️ Item List
2. Open Product Profile
   • Click on the product name to open its details
3. Go to the Buying Tab
   • In the product form, click the Buying tab in the top section
4. Add Supplier Row
   • In the Item Suppliers table, click Add Row
5. Fill in Supplier Details
   • Supplier: Select from your existing supplier records
   • Supplier Part Number (optional): Enter the supplier’s reference number or SKU
   • Purchase UOM: Unit of measure used by the supplier
   • Lead Time Days: Typical delivery duration from this supplier
   • Default Rate (optional): Enter the standard price from the supplier
6. Set as Default (if applicable)
   • Check the Default box to prioritize this supplier during purchase
7. Save
   • Click Save in the top right to update the product

1.1 Edit or Remove a Supplier

1. Open Product Profile
   • Navigate to Stock ▶️ Item, then select the product
2. Go to the Buying Tab
   • Find the Item Suppliers table
3. Edit
   • Directly update any field (e.g., lead time or rate)
4. Delete Supplier
   • Click the trash icon next to a row to remove a supplier
5. Save Changes

1.2 View Supplier Coverage

Use reports to track supplier assignments:

• Item Supplier Map Report
  • Navigate to Buying ▶️ Reports ▶️ Item Supplier Map
  • View which suppliers provide which items and at what rates
• Purchase Order History
  • From the Supplier Profile, view past orders and item details
  • Helps you assess reliability and performance