Trial balance

A Trial Balance lists all ledger accounts and their debit or credit balances at a specific point in time. Use this report to verify that total debits equal total credits before preparing formal financial statements.

Prerequisites

Setup:

• All ledger accounts created under Accounts > Chart of Accounts
• All Journal Entries, Payment Entries, Receipt Entries, and Stock Valuation entries submitted

Overview

• What it does: Shows every ledger account’s balance—debit or credit—so you can confirm your books are in balance.

• Why it matters: Acts as a key internal check to catch posting errors early.

1.0 Open the Trial Balance Report

1. From the home page, click Accounts > Reports > Trial Balance.
2. The report form appears with default filters.

1.1 Set Report Parameters

• Company: Choose your entity (e.g., Charisma Industrial)
• As On Date: Select the date for your snapshot (e.g., 2025-05-28)
• Account Filters (optional):
  • Account Type (Assets, Liabilities, Equity, etc.)
  • Cost Center for department-level balances

2.0 Generate the Report

1. Click Run (or Refresh).
2. The report displays:
   • Account Name
   • Debit Balance
   • Credit Balance
3. Verify Total Debits = Total Credits at the bottom.

3.0 Analyze and Export

• Review Discrepancies: Investigate any imbalance by drilling down into ledger entries.
• Drill Down: Click an account balance to view its detailed transactions.
• Export / Print: Use Download for CSV/PDF or click the print icon for a formatted output.