Record Spoilage

When raw materials are damaged or spoiled, you need to remove them from inventory to keep your stock levels accurate. In the CGIC App, this is done via a Stock Entry of type Material Issue directing the quantity to a “Damages” or “Scrap” warehouse.

Prerequisites

• A “Damages” (or “Scrap”) warehouse exists under Stock > Warehouse
• Raw materials are defined under Stock > Item > Item List

Overview

Recording spoilage ensures your system reflects only usable raw materials. By issuing damaged stock into a dedicated “Damages” location, you maintain accurate inventory valuation and can later analyze waste patterns.

Steps to Record Damages

1. Open a New Stock Entry

   1. Navigate to Stock > Stock Entry.
   2. Click New to open a blank Stock Entry form.
2. Choose “Material Issue” as Purpose

   1. In the Stock Entry Type (or Purpose) dropdown, select Material Issue.
   2. This tells the system you’re removing stock.
3. Add Damaged Items

   1. In the Items table, click Add Row.
   2. For each damaged raw material:
      • Item Code: select the material (e.g., “Premium Wheat Flour”).
      • Qty: enter the spoiled quantity.
      • Source Warehouse: choose where the material currently resides (e.g., “Raw Material Store”).
      • Target Warehouse: select your “Damages” or “Scrap” warehouse.
      • Basic Rate: auto-filled or adjust if needed for valuation.
4. Document the Damage

   1. In the Remarks field, briefly note the cause (e.g., “Heat damage,” “Contamination”).
   2. (Optional) Attach a photo or inspection report via Attachments > Add Attachment.
5. Save & Submit

   1. Click Save to draft your entry.
   2. Review the quantities and warehouses, then click Submit.
   3. Inventory is updated: usable stock decreases, and damaged stock moves to your “Damages” location.