Transaction Audit Trail

Maintain full transparency and accountability by tracking every change to your financial data. The CGIC App’s audit trail features let you view who did what, when, and why—across journal entries, invoices, payments, and more.

Overview

What it does:

• Logs creation, edits, submissions, and cancellations of all financial documents.
• Captures user, timestamp, and change details for every transaction.

Why it matters:

• Supports internal controls and compliance.
• Simplifies investigations and resolves discrepancies.
• Provides a clear record for auditors and regulators.

Prerequisites

• Financial modules (Accounts, Stock Valuation, Sales, Purchasing) are active

1.0 Enable Document History

1. Go to Accounts > Settings
2. Ensure “Track Document History” (or “Enable Audit Log”) is checked.
3. Click Save.

1.1 View History on Individual Documents

1. Open any financial document (Journal Entry, Sales Invoice, Purchase Invoice, Payment Entry).
2. Click Menu > View History or the History/⏳ icon in the header.
3. Review entries showing:
   • User who made the change
   • Timestamp of the action
   • Field changed, Old Value → New Value
   • Comments (if provided)

1.2 Run the Global Audit Log

1. Navigate to Setup > Audit Trail > Audit Log.
2. Apply filters:
   • Date Range
   • User
   • Document Type (e.g., Journal Entry, Invoice)
3. Click Refresh.
4. Export the log to CSV/PDF for external review.

1.3 Review Cancellations and Amendments

1. In Audit Log, set Action = Cancelled or Action = Amended.
2. Drill down on any entry to open the original and canceled/amended documents side by side.
3. Verify the reasons and linked reversal entries.